# 📦 Suppliers & Purchases

The Suppliers & Purchases module in Advance POS is your go-to system for managing supplier records, tracking purchase invoices, and overseeing your inbound stock flow.

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Whether you’re placing restock orders, receiving goods, or maintaining a clean record of procurement transactions, this module provides all the tools you need.

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### 👤 Add a New Supplier

Easily register new suppliers using a straightforward form. This helps keep your database current and searchable.\


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#### ➕ Add Supplier Form

| Field         | Description                                               |
| ------------- | --------------------------------------------------------- |
| Supplier Name | The company or business name of the supplier              |
| Contact Name  | Person of contact (owner, rep, or manager)                |
| Email         | Supplier’s email (optional but useful for correspondence) |
| Phone         | Supplier’s phone number                                   |

Click Save to instantly add the supplier to your supplier list.

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🧠 _Tip:_ Keep your supplier contact details updated for quick follow-ups on delivery issues or payment terms.

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### 🧾 Add New Purchase Invoice 

Once suppliers are in the system, you can begin creating purchase invoices to record inbound stock orders.\


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#### ➕ Add Purchase Invoice Flow

1.  Select Supplier

    Choose the supplier from the dropdown (e.g., _المورد احمد_).
2.  Reference

    Automatically generated or custom purchase reference ID.

    Example: PUR20250722074653

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#### 📦 Add Products to the Invoice



Each row lets you add a product with quantity and cost. You can also view stock status before purchasing.

| Field         | Details                                  |
| ------------- | ---------------------------------------- |
| Product       | Name of the product being restocked      |
| SKU & Barcode | For easy scanning and tracking           |
| Available     | Current stock available in your system   |
| Cost          | Purchase cost per unit from the supplier |
| Quantity      | Number of units ordered                  |
| Total         | Calculated as Cost × Quantity            |
| Action        | 🗑️ Remove item from invoice             |

🛒 Example:

* 🎓 _Convocation / Graduation_ – 2 units @ $140 = $280.00
* 🆕 _New name_ – 2 units @ $6,000 = $12,000.00

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#### 💰 Payment & Delivery Details 

Below the product list, the system calculates the full financial summary of the invoice.

| Field               | Description                               |
| ------------------- | ----------------------------------------- |
| Advance/Paid Amount | Prepaid amount given to the supplier      |
| Payment Status      | Unpaid / Partial / Paid                   |
| Delivery Status     | Not Arrived / In Transit / Delivered      |
| Total Cost          | Subtotal of product values                |
| Tax                 | Automatically calculated tax (if enabled) |
| Invoice Amount      | Total amount including tax                |
| Due Amount          | Invoice Amount - Advance Paid             |

Once all values are entered, click Save to finalize the invoice.

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📌 Saved invoices are instantly available for viewing, tracking, and filtering under the Purchase Invoices section.

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### ✅ Key Features Summary

| Feature              | Function                                                 |
| -------------------- | -------------------------------------------------------- |
| 🧍 Supplier List     | Create, view, or manage supplier records                 |
| 🧾 Purchase Invoices | Track product purchases, payments, and delivery          |
| 📦 Stock Awareness   | View product availability during invoice creation        |
| 💳 Payment Tracking  | See prepaid, due, and total values clearly               |
| 🚚 Delivery Status   | Stay updated on which orders have arrived or are pending |
| 🔍 Quick Search      | Instantly find suppliers or invoices                     |
| 🛠 Actions           | Edit, delete, or update records easily                   |

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### 🧠 Best Practices

* Always double-check supplier details before saving an invoice.
* Use reference numbers to reconcile orders with physical deliveries.
* Update the delivery status once the stock physically arrives.
* Ensure the tax and advance amounts are accurate to avoid mismatch in financial reports.

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This module ensures your procurement process is transparent, timely, and reliable—keeping your stockroom ready and your financial records audit-proof.
