# 💸 Expenses

The Expenses module in Advance POS – Next POS helps you keep precise control over your operational costs. It enables you to record, review, and manage business expenses—from utility bills to one-off purchases—ensuring your financials stay transparent and up to date.

***

### 📊 Expenses Overview 

At the top of the page, you’ll find a summary view showing total expenses recorded for the selected reporting period, such as:

* Today
* This Month
* This Year

#### ✨ Snapshot Metrics

<figure><img src="https://2303123582-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Mg970NsjedQxcUQ2m-0%2Fuploads%2FImUmCobDsX0X6DsfVLLM%2Fimage.png?alt=media&#x26;token=05ea78d0-4fbc-4d24-b24d-1832edaaf2a9" alt=""><figcaption></figcaption></figure>

| Metric                 | Meaning                                                                    |
| ---------------------- | -------------------------------------------------------------------------- |
| Expenses               | Total expenses recorded within the selected date range                     |
| Last Period Comparison | Displays the total from the equivalent previous period for easy comparison |

🔁 This summary helps you quickly assess whether your costs are rising or dropping over time.

***

### 🧾 Expense Invoices Table 

A detailed table below the summary displays each recorded expense. Columns include:

| Column     | Description                                                                 |
| ---------- | --------------------------------------------------------------------------- |
| Type       | Category or tag of the expense (e.g., bill, salary, rent)                   |
| Details    | Short description or title (e.g., “Electricity July”, “Office Maintenance”) |
| Amount     | Exact amount spent                                                          |
| Added at   | Date the expense was logged                                                 |
| Updated at | Date of the last modification                                               |
| Actions    | Options to edit or delete the expense                                       |

✅ The table is paginated, sortable, and filterable for easy navigation through records.

***

### ➕ Add New Expense 

Click the Add New Expense button to open the expense entry form. This is where you log your spending.

<figure><img src="https://2303123582-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Mg970NsjedQxcUQ2m-0%2Fuploads%2FiDRoChLS0ZVGjXEiYVeD%2Fimage.png?alt=media&#x26;token=334f8b90-a92d-4f34-abbd-ec2ab4454a10" alt=""><figcaption></figcaption></figure>

#### 📥 Expense Form Fields

| Field        | Description                                                     |
| ------------ | --------------------------------------------------------------- |
| Expense Type | Select a predefined type (e.g., Rent, Utility, Transport)       |
| Details      | Give the expense a title or note (e.g., “Water Bill July 2025”) |
| Amount       | Input the amount spent                                          |

After saving, the expense will immediately appear in your dashboard metrics and invoices table.

***

### 🧠 Expense Module Highlights

| Feature                  | Description                                                       |
| ------------------------ | ----------------------------------------------------------------- |
| 📅 Filterable History    | View expense records by time frame to monitor trends              |
| 🖋️ Editable Entries     | Update descriptions, amounts, and dates as needed                 |
| 🧹 Clean Interface       | Minimal design for fast data entry and easy browsing              |
| 📈 Dashboard Integration | All expenses automatically included in the main financial metrics |

### ✅ Tips for Managing Expenses

* Log all expenses as they occur to avoid financial discrepancies.
* Use descriptive titles in the Details field for future reference.
* Regularly review your Expense Summary to understand where your money is going.

***

📌 _“Every dollar you track is a dollar you control.”_

Keep your cost centers transparent and your margins healthy.
